Fakenham Rugby Club
Notes of the Committee Meeting held on Monday 3rd October 2011
Apologies: Alan Young
Present: Lee Muston, Irene Muston, Mandy Warren, Peter Colley, Chris Evans, Mark Potter, Robyn Jones, Mark Allen, Colin Barron.
AOB: None
Matters arising:
1 MA strongly advised the committee to produce an accident and emergency policy. LM suggested that we should consult a professional.
2 LM is currently working on an application to ‘helping hand’ for funding. Estimates are needed in grant applications so MA and Matthew King along with CE and LM need to compile a prioritised wish list of things that the money could be spent on together with costing.
3 RJ, with the authority of the committee, will speak to Beau Baker regarding his recent conduct at the club and report back in November
Agenda outcomes (October)
GENERAL
4 LM, PC and Jack Harper attended the HOLT RFC 50th anniversary lunch on Sunday 2nd October.
5 Tuesday 22nd May 2012 was agreed as the date for the AGM.
INCORPORATION
6 The club, under incorporation, will be Fakenham RUFC Ltd.
7 The registered address will be CE’s address.
8 The company will be limited by guarantee. We will need a statement of guarantee.
9 We will not need a company secretary. CE, if elected, will be secretary.
10 On formation of the company the directors will be LM, CE, Terry Bishop, Terry Lawrence and Adrian Stringer.
MEMBERSHIP
11 IM reported the numbers of paid up members as 12 seniors, 11 Youth, 1 junior family, 1 Social, 14 Ladies and 1 Vice President.
12 MW wants the ‘no pay no play’ unofficial rule enforced given that we have 35+ players.
13 MA will post a list of players who have not paid subscriptions in the changing rooms.
14 RJ will be at training on Tuesday to ‘remind’ those who have not paid.
MATCH FEES
15 We need to have a consistent policy throughout the club on match fees.
100 CLUB
16
SEPTEMBER: £15 N.K.White (69), £10 A.Wallace (91), £5 Brenda Coldrick (88)OCTOBER: £100 Alan Young (45), £50 Unsold (26), £20 Sarah Seargent (67)
17 CB informed the committee that £316.43 was debited from the 100 club account on 13th August (ref A.A Instalments) and credited back to the account on 16th September. CB reminded the committee that the 100 club raises money for projects. He would like ideas as to what the money can be spent on.
SECURITY
18 MA will produce a list of key holders at the November meeting. Following a number of lapses in security involving the clubhouse being left unlocked and keys being left on the bar MA will outline the responsibilities that key holders have.
CLUB & GROUNDS
19 LM will talk to Paul Richardson about the car park.
20 PC said that we need quotes and must also be clear about the quality that we require.
BAR
21 The bar took £3,000 last month.
22 LM suggested that we need a bar stock take every 4 months from the appointment of the bar manager.
23 Prior to the appointment of a bar manager the subcommittee will outline responsibilities and expected opening times and will agree a procedure for the management of bar staff.
TREASURER
24 CE reported a credit balance of £4,704.26 (£3,400 after September wages and loan repayment).
CE has closed the British Telecom account. We do not have a landline.
CE will order some oil.
CE reported that we receive £30 per tonne for glass recycling. The contractors, Kier, say they had emptied 4 bins by the end of August but NNDC only have records of one emptied bin.
FUND RAISING
25 MP will chase up the Fakenham Sun for its article on sponsorship of Fakenham RUFC.
26 MP is sending letters to local businesses asking for sponsorship. LM thanked him for his work.